Forms & Policies
Responsible Use Policy (RUP)
Responsible Use Policy Espanol Photo Release English Field Trip Permission Slip Field Trip Permission Slip (Spanish) Volunteer Application (English) Volunteer Application (Spanish) School Policies and ProceduresThe most important way to ensure success at school is to have perfect or good attendance. This will not only add to their success at school but will shape their work ethic for the future. At Eagle Rock we take academic achievement very seriously and we fully enforce the LAUSD Attendance Policy. Please refer to the enclosed Attendance Policy and Compulsory Attendance Laws, as well as the LAUSD Parent/Student Handbook under Student Attendance.
Attendance Every student is expected to attend school on a daily basis, unless there is valid justification for his/her absence (EC 48200). Do not allow your child to have parent permitted truancies. These truancies are best described as absences for reasons other than what the law allows. Tardies Tardiness is marked when students arrive to class after 8:10 am. Three tardies is equivalent to one absence. Three unexcused absences make a student truant, and warning letters are automatically issued as a result. Please help your children form good habits by being on time every single day. When a student is late they miss valuable instruction, as well as interrupt the lesson for others. Absence Notes If your child is absent or late for class, please send a note with your child to his/her teacher indicating why they were absent or tardy. State law requires a note from the parent, whether due to illness or non-illness, verifying the absence of their child. |
LAUSD Forms & LinksLAUSD Enrollment Procedures
LAUSD Student Enrollment Form LAUSD Parent/Student Handbook Online Student Emergency Card Receipt of Handbook Annual Notice Form LAUSD Directory and GPA Release Form Parent Publicity and Authorization Release Annual Pesticide Use Notification Student Residency Questionnaire Free and Reduced Meal Application Parent Portal LAUSD GATE Office LAUSD Division of Special Education LAUSD Support for English Learners CELDT Frequently Asked Questions | ||||
Attendance-Absences and Truancy
Please plan for
Excused absences are
Unexcused Absences
Any absence for reasons other than those listed as EXCUSED ABSENCES are deemed unexcused. The District is required by law to seek an explanation (a written note or verbal justification) regarding all absences. Upon the third unexcused or uncleared absence for more than any 30-minute period from school in any school year, the student may be classified as a truant. This could be grounds for referral to the SARB and on to the City or District Attorney‘s Office for possible prosecution.
Absences for Religious Purposes
Pupils who are members of religions that observe religious holidays that fall on school days may be excusable from school by making prior arrangements, as specified by the school principal and with written parental/guardian request [Education Code Section 48205 (a)(7)]. Additionally, students may be absent to attend a religious retreat, not to exceed four hours per semester [Education Code Section 48205(c)]. Such absences are considered excused absences, and pupils so absent are responsible for making up work missed.
Truancy
Any pupil subject to compulsory full-time education or to compulsory continuation education who is absent from school without valid excuse three full days in one school year or tardy or absent for more than any 30-minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof is a truant and shall be reported to the attendance supervisor or to the superintendent of the school district. (EC 48260) District policy requires schools to notify parents by mail upon a student‘s initial classification as a truant.
The first mandated truancy notification states
Any pupil who is deemed a habitual truant or is irregular in attendance in school or is habitually insubordinate or disorderly during attendance at school may be referred to a School Attendance Review Board (SARB). The notice shall indicate that the pupil and parents or guardians of the pupil will be required to meet with the School Attendance Review Board. There is a SARB held in each local district.
Any minor who is required to be reported as a truant may be required to attend makeup classes conducted on one day of a weekend (Saturday School Program).
In the event that any parent, guardian, student or other person continually and willfully fails to respond to directives of the SARB or services provided, the SARB shall direct the school district to make and file in the proper court a criminal complaint against the parent, guardian, student, or other person charging the violation and shall see that the charge is prosecuted by the proper authority.
The District is in partnership with the Los Angeles County Office of the District Attorney and the Los Angeles Office of the City Attorney to provide services to parents of truant students.
- Family vacations for non-school days only.
- Schedule non-emergency medical and dental appointments after school hours.
- Make sure your child‘s school has your accurate daytime contact information, including mobile phone number and/or e-mail address.
- Communicate often with your child‘s teachers.
- Make your school aware of any problems that may be causing your child to miss school.
Excused absences are
- Due the student’s personal illness
- Due to quarantine under the direction of a county or city health officer
- For the purpose of having medical, dental, optometric or chiropractic services rendered.
- For the purpose of attending the funeral services of a member of his or her immediate family, so long as the student’s absence is not more than one day if the service is conducted in California and not more than three days if the service is conducted outside California.
- For the purpose of jury duty in the manner provided for by law.
- For justifiable personal reasons including, but not limited to, an appearance in court, attendance at a funeral service, observance of a holiday or ceremony of his or her religion, attendance at religious retreats or attendance at an employment conference when the pupil‘s absence has been requested in writing by the parent or guardian and approved by the principal or a designated representative.
Unexcused Absences
Any absence for reasons other than those listed as EXCUSED ABSENCES are deemed unexcused. The District is required by law to seek an explanation (a written note or verbal justification) regarding all absences. Upon the third unexcused or uncleared absence for more than any 30-minute period from school in any school year, the student may be classified as a truant. This could be grounds for referral to the SARB and on to the City or District Attorney‘s Office for possible prosecution.
Absences for Religious Purposes
Pupils who are members of religions that observe religious holidays that fall on school days may be excusable from school by making prior arrangements, as specified by the school principal and with written parental/guardian request [Education Code Section 48205 (a)(7)]. Additionally, students may be absent to attend a religious retreat, not to exceed four hours per semester [Education Code Section 48205(c)]. Such absences are considered excused absences, and pupils so absent are responsible for making up work missed.
Truancy
Any pupil subject to compulsory full-time education or to compulsory continuation education who is absent from school without valid excuse three full days in one school year or tardy or absent for more than any 30-minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof is a truant and shall be reported to the attendance supervisor or to the superintendent of the school district. (EC 48260) District policy requires schools to notify parents by mail upon a student‘s initial classification as a truant.
The first mandated truancy notification states
- That the parent or guardian is obligated to compel the attendance of the pupil at school.
- That parents or guardians who fail to meet this obligation may be guilty of an infraction and subject to prosecution.
- That alternative educational programs are available in the district.
- That the parent or guardian has the right to meet with appropriate school personnel to discuss solutions to the pupil‘s truancy.
- That the pupil may be subject to prosecution.
- That the pupil may be subject to suspension, restriction or delay of the pupil‘s driving privilege.
- That it is recommended that the parent or guardian accompany the pupil to school and attend classes with the pupil for one day.
Any pupil who is deemed a habitual truant or is irregular in attendance in school or is habitually insubordinate or disorderly during attendance at school may be referred to a School Attendance Review Board (SARB). The notice shall indicate that the pupil and parents or guardians of the pupil will be required to meet with the School Attendance Review Board. There is a SARB held in each local district.
Any minor who is required to be reported as a truant may be required to attend makeup classes conducted on one day of a weekend (Saturday School Program).
In the event that any parent, guardian, student or other person continually and willfully fails to respond to directives of the SARB or services provided, the SARB shall direct the school district to make and file in the proper court a criminal complaint against the parent, guardian, student, or other person charging the violation and shall see that the charge is prosecuted by the proper authority.
The District is in partnership with the Los Angeles County Office of the District Attorney and the Los Angeles Office of the City Attorney to provide services to parents of truant students.
Arrival and Dismissal
Arrival at School
Students are encouraged to arrive no later than 8:10 a.m. There is one adult supervising the children on campus beginning at 7:45 a.m. Eagle Rock Elementary provides Breakfast in the Classroom (BIC). All students, regardless of meal eligibility, will have the option to eat a breakfast in class when they arrive on time. The breakfast is optional, it is during the first 15 minutes of the day and it is free.
Dismissal During the Day
No child will be released to leave the school before dismissal time unless the parent or authorized person who is listed on the emergency card (18 years or older) signs a release form in the main office and picks up the child in person. You will need to show photo ID. A sick child may not be released to walk home. Our staff will not release students to people who have not been authorized by the parents on the emergency card. This is for your child’s safety. If you send a person to pick-up your child that we have not met, please have them carry a picture identification card. In an emergency, if you were to send an adult that you have not designated on the emergency card, please have them bring identification and you must call the school in advance. Ask for the Principal or the Assistant Principal. We will photocopy that person’s identification card for our records.
Students are encouraged to arrive no later than 8:10 a.m. There is one adult supervising the children on campus beginning at 7:45 a.m. Eagle Rock Elementary provides Breakfast in the Classroom (BIC). All students, regardless of meal eligibility, will have the option to eat a breakfast in class when they arrive on time. The breakfast is optional, it is during the first 15 minutes of the day and it is free.
Dismissal During the Day
No child will be released to leave the school before dismissal time unless the parent or authorized person who is listed on the emergency card (18 years or older) signs a release form in the main office and picks up the child in person. You will need to show photo ID. A sick child may not be released to walk home. Our staff will not release students to people who have not been authorized by the parents on the emergency card. This is for your child’s safety. If you send a person to pick-up your child that we have not met, please have them carry a picture identification card. In an emergency, if you were to send an adult that you have not designated on the emergency card, please have them bring identification and you must call the school in advance. Ask for the Principal or the Assistant Principal. We will photocopy that person’s identification card for our records.
Office Procedures
Emergency Information
For the protection of your child, please complete the emergency card fully and return it no later than the third day of school. Cards must have all items completed. Be sure to list cell phone numbers and a list of people who can reach you in the event of an emergency. Each child in your family needs a separate card. If you should change your address during the school year, it is your responsibility to inform the office of the change (NOT THE TEACHER). You need to provide proof of the change such as gas or DWP bill.
Medication
A student who needs to take medication during school hours must have the required forms on file, and these are available from the school nurse or office staff. Medication is kept in the Health Office. School nurses do not prescribe or give advice regarding medication or other care beyond first aid.
Bathroom Accidents
We understand that accidents happen. When a child has a bathroom accident the office staff or the nurse will call you to let you know the situation. For your child’s health and safety reasons, the office will not change or clean your child. You or a designated adult must come to the nurse’s office to clean and or change your child’s clothing. We will do our best to keep the child in a safe and clean environment. Please let us know in advance if your child has any health concerns. We will do our best to assist you.
Phone Calls/Messages
Please be aware that students may not receive telephone calls in the office. Only in an emergency situation will a message be delivered to a child. Make arrangements with your child in the morning regarding pick up, after school activities, etc.
Homework & Lunches Delivered After the Start of the Day
If homework or lunches are dropped off after the start of the day, students will need to visit the office during recess to see if it has been dropped off. We will not call the classroom and interrupt instruction for these drop offs. Please discuss this option with your child; remind him/her to check with office at recess/lunch if they anticipate something being dropped off.
For the protection of your child, please complete the emergency card fully and return it no later than the third day of school. Cards must have all items completed. Be sure to list cell phone numbers and a list of people who can reach you in the event of an emergency. Each child in your family needs a separate card. If you should change your address during the school year, it is your responsibility to inform the office of the change (NOT THE TEACHER). You need to provide proof of the change such as gas or DWP bill.
Medication
A student who needs to take medication during school hours must have the required forms on file, and these are available from the school nurse or office staff. Medication is kept in the Health Office. School nurses do not prescribe or give advice regarding medication or other care beyond first aid.
Bathroom Accidents
We understand that accidents happen. When a child has a bathroom accident the office staff or the nurse will call you to let you know the situation. For your child’s health and safety reasons, the office will not change or clean your child. You or a designated adult must come to the nurse’s office to clean and or change your child’s clothing. We will do our best to keep the child in a safe and clean environment. Please let us know in advance if your child has any health concerns. We will do our best to assist you.
Phone Calls/Messages
Please be aware that students may not receive telephone calls in the office. Only in an emergency situation will a message be delivered to a child. Make arrangements with your child in the morning regarding pick up, after school activities, etc.
Homework & Lunches Delivered After the Start of the Day
If homework or lunches are dropped off after the start of the day, students will need to visit the office during recess to see if it has been dropped off. We will not call the classroom and interrupt instruction for these drop offs. Please discuss this option with your child; remind him/her to check with office at recess/lunch if they anticipate something being dropped off.
Behavior and Discipline
Behavior Documentation
In order to document and assist students in improving their behavior; each student has a yellow card. The classroom teacher uses the behavior card to document any negative behavior that is impacting the safety and learning environment of your child, additionally, the district mandates we document serious student discipline issues in an electronic platform. You may ask the classroom teacher to show you your child’s behavior card.
See Student Code of Conduct and the Student Dress Code on page 7 of the LAUSD Parent Handbook. Also refer to the LAUSD Parent/Student handbook for specific policies, guidelines, and regulations. Teachers also provide specific classroom management information in their first day of school letters.
Cell Phones and Electronic Devices
Cell phones and electronic devices are not allowed during class time or at recess/lunch. Electronic devices will be confiscated when seen by an adult during school hours and turned in to the Principal where a parent must retrieve the item. Repeat offenses will result in longer wait periods with parents being required to pick up the devices. Cell phones must be turned off as soon as the student enters campus and turned back on once the bell rings signaling the end of the day.
Pets
Pets are NOT ALLOWED on school grounds under any circumstances.
Dangerous Items
Hazardous items (glue, paint, sharp scissors, laser pointers etc.) remain at home. The above items will be taken away and NOT RETURNED unless a parent speaks with the teacher. Any student who brings a weapon to school, including a gun, knife, or replica will be suspended from school and expulsion will be considered. Threats are taken seriously and could result in suspension. Other reasons for suspension include: causing physical injury, damaging school property, and habitual profanity. Students need to take responsibility for their actions.
In order to document and assist students in improving their behavior; each student has a yellow card. The classroom teacher uses the behavior card to document any negative behavior that is impacting the safety and learning environment of your child, additionally, the district mandates we document serious student discipline issues in an electronic platform. You may ask the classroom teacher to show you your child’s behavior card.
See Student Code of Conduct and the Student Dress Code on page 7 of the LAUSD Parent Handbook. Also refer to the LAUSD Parent/Student handbook for specific policies, guidelines, and regulations. Teachers also provide specific classroom management information in their first day of school letters.
Cell Phones and Electronic Devices
Cell phones and electronic devices are not allowed during class time or at recess/lunch. Electronic devices will be confiscated when seen by an adult during school hours and turned in to the Principal where a parent must retrieve the item. Repeat offenses will result in longer wait periods with parents being required to pick up the devices. Cell phones must be turned off as soon as the student enters campus and turned back on once the bell rings signaling the end of the day.
Pets
Pets are NOT ALLOWED on school grounds under any circumstances.
Dangerous Items
Hazardous items (glue, paint, sharp scissors, laser pointers etc.) remain at home. The above items will be taken away and NOT RETURNED unless a parent speaks with the teacher. Any student who brings a weapon to school, including a gun, knife, or replica will be suspended from school and expulsion will be considered. Threats are taken seriously and could result in suspension. Other reasons for suspension include: causing physical injury, damaging school property, and habitual profanity. Students need to take responsibility for their actions.
Getting To and From School
Safety
Parents are requested to review and discuss the safest route for their child to walk to and from school. Please stress the importance of crossing streets at crosswalks, and we ask that you please model doing the same. You are your child’s best teacher!
School Entrance/Dismissal
Mornings and afternoons are very busy around the perimeter of the campus; please allow a few extra minutes to reduce stress. Some of our rules might seem inconvenient, but they have been established after careful consideration of what is safest for the students. Please keep in mind that when you help support these rules you are helping protect the welfare of our whole community, and you are modeling safe behaviors for your child.
Parking
Gates and Pickup
Parents are requested to review and discuss the safest route for their child to walk to and from school. Please stress the importance of crossing streets at crosswalks, and we ask that you please model doing the same. You are your child’s best teacher!
School Entrance/Dismissal
Mornings and afternoons are very busy around the perimeter of the campus; please allow a few extra minutes to reduce stress. Some of our rules might seem inconvenient, but they have been established after careful consideration of what is safest for the students. Please keep in mind that when you help support these rules you are helping protect the welfare of our whole community, and you are modeling safe behaviors for your child.
Parking
- Parking lots are for staff use only.
- Please do not drive in to drop off students, and do not block the entrance to parking lots.
- You are welcome to park and walk your student onto the campus. Please use crosswalks when crossing the street (this is life-saving habit for your child to learn). Gates on Fair Park, Chickasaw, and Maywood are open before school and locked at 8:10 am. They open again at 2:38 pm for dismissal.
Gates and Pickup
- At 8:10 a.m. all gates will be locked and the only access to school grounds will be at the front door on Fair Park Avenue. Please ring the buzzer and someone will admit you after you introduce yourself. Proceed to the main office to register and pickup a yellow visitor's badge.
- Kindergarten students should be picked up from the porch in the Kindergarten yard. Teachers or staff will facilitate the pick-up.
- Children other than kindergartners being picked up by parents should be picked up on the school side of the street. Students being picked up late will wait on the playground where there is adult supervision.
- Children walking home must cross at crosswalks only. Walk on the sidewalk and not on the grass.
- Students who choose to play after school need to sign in for the After School Playground with Youth Services or the Youth Development Program. Once a student has left the campus, they are not to return. Children are not allowed to leave campus to go to the store or buy from street vendors, and then return to campus.
- Safety issue – Bicycles, Skateboards, or scooters are never permitted on campus.
- District policy – For security reasons, the teacher must be present if students or parents wish to retrieve something from the classroom.
Bus Transportation
Students Riding the Bus
The Magnet Coordinator will help students load on the correct bus to ensure their safety. If you plan to pick-up your child from school rather than have him/her ride the bus home on any day, please call the office and leave a message for the Magnet Coordinator no later than 12:00 p.m. Our Magnet Coordinator makes sure to check that every child is on the bus before it leaves.
If you have any questions or concerns regarding your bus route regarding or the late arrival of a bus, please call 1-800-LA BUSES/1-800-522-8737. You may also contact the school’s Magnet Coordinator at (323) 254-6851. At the beginning of every school year bus riders view a Safe Riding Practices video. Safety guidelines and policies are reviewed with students. Students who compromise the safety of others can be suspended from the bus. Please encourage your child to follow school rules on the bus.
The Magnet Coordinator will help students load on the correct bus to ensure their safety. If you plan to pick-up your child from school rather than have him/her ride the bus home on any day, please call the office and leave a message for the Magnet Coordinator no later than 12:00 p.m. Our Magnet Coordinator makes sure to check that every child is on the bus before it leaves.
If you have any questions or concerns regarding your bus route regarding or the late arrival of a bus, please call 1-800-LA BUSES/1-800-522-8737. You may also contact the school’s Magnet Coordinator at (323) 254-6851. At the beginning of every school year bus riders view a Safe Riding Practices video. Safety guidelines and policies are reviewed with students. Students who compromise the safety of others can be suspended from the bus. Please encourage your child to follow school rules on the bus.
Cafeteria
Breakfast in the Classroom (BIC)
Breakfast is served in the classroom everyday at 8:10 am to all students free of charge.
Meal Applications
Applications for free and reduced meal benefits are available online at ApplyforLunch. If you do not have access to the internet please come to the main office for a paper application, or someone will assist you with accessing an online application. Meal applications must be completed regardless of eligibility or family income, and need to be completed by every single family. Without the meal applications we are at risk of losing critical funding from the federal government; please remember that the information you provide is confidential. Only one application per family is required.
Last year’s meal benefit status is valid through the month of September. If you do not know your eligibility, please send a sack lunch, or money until your eligibility status is determined. Every effort is made to process meal applications within 24 to 48 hours. Families may purchase meals in advance for reduced price or full price meals to avoid having students carry cash daily. This can be done electronically at MyPaymentsPlus or at school; the cafeteria manager will assist you in adding money to your child’s meal account before or after school. All outstanding balances must be paid at the beginning of the school year.
Breakfast in the Classroom (BIC)
Breakfast is served in the classroom every day.
If you have any questions about our meal program, please call the Cafeteria Manager at (323) 255-8273.
Breakfast is served in the classroom everyday at 8:10 am to all students free of charge.
Meal Applications
Applications for free and reduced meal benefits are available online at ApplyforLunch. If you do not have access to the internet please come to the main office for a paper application, or someone will assist you with accessing an online application. Meal applications must be completed regardless of eligibility or family income, and need to be completed by every single family. Without the meal applications we are at risk of losing critical funding from the federal government; please remember that the information you provide is confidential. Only one application per family is required.
Last year’s meal benefit status is valid through the month of September. If you do not know your eligibility, please send a sack lunch, or money until your eligibility status is determined. Every effort is made to process meal applications within 24 to 48 hours. Families may purchase meals in advance for reduced price or full price meals to avoid having students carry cash daily. This can be done electronically at MyPaymentsPlus or at school; the cafeteria manager will assist you in adding money to your child’s meal account before or after school. All outstanding balances must be paid at the beginning of the school year.
Breakfast in the Classroom (BIC)
Breakfast is served in the classroom every day.
If you have any questions about our meal program, please call the Cafeteria Manager at (323) 255-8273.
